6/4/2023 0 Comments Folder color picker![]() ![]() Outlook will assign the next unused color change the color and set a shortcut key, if desired, then click Save.To add a category that is not in your master list, to your master list: When you open a shared mailbox, your permission level determines whether or not you can use and edit the category list Other users will see your categories in a white color (unless it's already in their color category list). Only category names are visible on items when you share folders on Exchange server colors are per user. Remember: if you set this key, the categories will be included on the sent message and the recipient will be able to see the category (unless the recipient uses a rule to remove categories from messages they receive). If you don't want to edit the registry yourself, download and run the registry file for your version of Outlook. HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\12.0\Outlook\Preferences HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\14.0\Outlook\Preferences HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\15.0\Outlook\Preferences Value Data: 1 to keep categories on sent mail, 0 to not include categories HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\16.0\Outlook\Preferences This can also be set using Group Policy look for it in the Office adm files, under Outlook > Miscellaneous.Ĭreate the key or path if it does not exist. This key works with Outlook 2003 and up, you'll need to use the correct path in the registry for your version. If you use Exchange and it's configured to remove categories, adding the key to Outlook will not work, you'll need to speak to your admin. Exchange admins can configure Exchange to remove categories. If you need to include the categories all the time, use the SendPersonalCategories registry entry. (Yes, this type of scenario really happened, more than once.) For example, if you use a category named "PITA Customer" you would not want it included on email sent to customers. This change was made to prevent user data from "leaking". See Outlook Categories, Flags, and IMAP Accounts for more information and the workaround.īy default, Outlook does not allow you to assign a category to mail before sending it. However, there is a way to add color categories to IMAP messages. You can use the All fields page to bulk add categories to Outlook 2007 or Outlook 2010.Īssigning Categories to Sent Email | Categories in Shared Folders Managing Categories | FAQ: Color Categories | Master Category List Keeping Categories Consistent | How To | Category-based Mail Merge More Fun with Categories | Things You Can't Do with Categories Color Names
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